Is Your Business Ready for HRMS? (The Answer is Probably Yes)

By Jon Goode | Sep 18th, 19 | Categories: HR software, Business, Sage HRMS, HRMS, HR, Abra, Sage, Pending Update

What’s your story?

Is your small company growing and closing in on critical employee counts when more compliance reporting kicks in? Are increasing employee-related records and paperwork overwhelming your HR staff?

Is your large company one that’s held out with manual processes but is now faced with the choice of either hiring more HR staff to take care of the work or looking into automating the processes.

Have you already moved to an HRMS system but are unhappy with the one you have?

Or maybe you’re going to switch from Sage Abra Suite before the announced end-of-life in 9/2020.

We hear you

There are many reasons to move to a comprehensive HRMS system that allows you to do more with less. No matter what brings you to that point, you’ll want to make sure the system you purchase can meet your present and future needs. If anything’s for sure, it’s that change will come!

How an integrated HRMS helps

A powerful modular HRMS like Sage HRMS, in conjunction with add-ons that address specific organizational needs, is agile and responds to new demands. It integrates many HR processes.  The HRMS becomes your “single-point-of-truth,” the hub from which collected data is pulled to populate form fields, update third-party entities like benefits providers with up-to-date information, and provide data for and generate valuable reports, etc.

What it can do for you

The advantage of having a comprehensive HRMS at the center of your HR is

all about efficiency. An integrated HRMS covers the entire employee lifecycle from recruiting to termination. Here are some benefits:

HR involvement in the big picture

Many HR processes are paper-heavy and time-consuming. You know what they are: recruiting, onboarding, payroll, and benefits, to name a few. An HRMS with paperless workflow modules automates these processes and frees HR personnel to spend more time on strategic initiatives that move the organization towards its long-term goals. Sage HRMS HR Actions and its plugins bring HR into a paper-lite environment.

Less time spent on routine tasks allow managers to spend more time coaching and mentoring their direct reports, something that’s always been valued, is now expected by younger workers, and has been shown to increase employee engagement.

Employee engagement

Online self-service is available with a comprehensive HRMS system gives employees and managers access to data at their convenience no matter where they are. It also provides the opportunity to manage their personal data like updating demographic information, submitting time-off requests, or updating forms.

Research shows that a smooth recruiting and application process as well as convenient, paperless onboarding increase employee engagement and the likelihood of new hires remaining with the company.

Peace of mind

Compliance with local, state, and federal laws is always a concern for organizations. There are lots of regulations, and they change often. The right HRMS system keeps you current with forms and reporting. Here are a couple of examples.

  • Garnishments

Garnishments are an example of regulations that frequently change and vary from state to state. Sage HRMS Garnishment Manager keeps track of state and federal regulations so you don’t have to. It calculates, prioritizes, and enters data into Sage HRMS Payroll: garnishment management made easy.

  • Federal regulations

Some federal regulations are specific to the number of employees. For example, when your organization hits 50 employees, Family Medical Leave Act and Patient Protection and Affordable Care Act requirements kick in. If you’re a Federal Contractor, Employment Equal Opportunity Commission (EEOC) annual reporting may be required. When you hit 100, EEOC annual reporting is mandatory for private employers. Some, like filing Form I-9s and W-2s, apply to all employers. HRMS technology helps you make necessary changes as you scale up.

Keeping track

 A modular HRMS system can also include software that keeps track of critical business data and sends automatic reminders to those who need to know. Software like Sage HRMS Alerts & Workflow not only provides alerts but also automates report generation and workflows across the employee lifecycle.

State of the art database

You’ll want to make sure that any HRMS system you choose runs on a state-of-the-art database, ensuring your HR and Payroll data is secure and accessible for the long haul. Sage HRMS is built on SQL Server, an industry standard.

What’s next for you?

If you don’t have a strong HRMS at the core of your HR, we’d love to talk with you about Sage HRMS. It’s a customizable HR database specially designed for small to midsize organizations. If you already own Sage HRMS but aren’t sure if you’re maximizing its capabilities, we can help you get the most out of your investment and introduce you to a number of additional products that will extend its functionality.

Give us a call at 855.758.8336 or Click Here to Send a Message. The team at BCS ProSoft is happy to listen to your needs and respond with the solution that fits your business.

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