---
title: "Tips & Tricks #41 - Recording a Cash Sale | BCS ProSoft"
description: "When over-the-counter sales, commonly known as cash sales, occur, follow these steps: Select Accounts Receivable | Main Menu | Invoice Data Entry At the Invoice Number field, type in the invoice number followed by “-CA”"
---
Questions? Give us a a call at [**(855) 982-9336**](https://www.bcsprosoft.com/contact/)
- [Facebook](https://www.facebook.com/bcsprosoft)
- [Linkedin](https://www.linkedin.com/company/bcs-prosoft)
- [Twitter](https://twitter.com/bcsprosoft)
- [Email](https://www.bcsprosoft.com/contact/)
[](https://www.bcsprosoft.com/)
- Products
- Deltek
- [Deltek](https://www.bcsprosoft.com/deltek/)
- [Deltek Vantagepoint](https://www.bcsprosoft.com/deltek/vantagepoint/)
- [Deltek Cloud](https://www.bcsprosoft.com/deltek/cloud/)
- [Deltek PIM](https://www.bcsprosoft.com/deltek/pim/)
- [Deltek CRM](https://www.bcsprosoft.com/deltek/crm/)
- Sage
- [Sage Intacct](https://bcsprosoft.com/sage-intacct/)
- [Sage 100cloud](https://www.bcsprosoft.com/sage-100/cloud/)
- [Sage CRM](https://www.bcsprosoft.com/sage-crm/)
- [Sage HRMS](https://www.bcsprosoft.com/sage-hrms/)
- [NetSuite](https://www.bcsprosoft.com/netsuite/)
- [Automated Rental (ARM)](https://www.armsoftware.com/?utm_source=bcsprosoft.com&utm_medium=referral)
- [Services](https://www.bcsprosoft.com/services/)
- Resources
- Blog
- [Deltek Blog](https://blog.bcsprosoft.com/tag/deltek/)
- [Sage Blog](https://blog.bcsprosoft.com/tag/sage)
- [NetSuite Blog](https://blog.bcsprosoft.com/tag/netsuite)
- Whitepapers
- [Deltek Whitepapers](https://www.bcsprosoft.com/resources/deltek-whitepapers/)
- [Sage Whitepapers](https://www.bcsprosoft.com/resources/sage-whitepapers/)
- [NetSuite Whitepapers](https://www.bcsprosoft.com/resources/netsuite-whitepapers/)
- Product Guides
- [Deltek Product Guides](https://www.bcsprosoft.com/resources/deltek-product-guides/)
- [Sage Product Guides](https://www.bcsprosoft.com/resources/sage-product-guides/)
- [NetSuite Product Guides](https://www.bcsprosoft.com/resources/netsuite-product-guides/)
- Webinars
- [Deltek Webinars](https://www.bcsprosoft.com/resources/deltek-webinars/)
- [Sage Webinars](https://www.bcsprosoft.com/resources/sage-webinars/)
- [NetSuite Webinars](https://www.bcsprosoft.com/resources/netsuite-webinars/)
- Company
- [About Us](https://www.bcsprosoft.com/about/)
- [Industries](https://www.bcsprosoft.com/industries/)
- [Events](https://www.bcsprosoft.com/events/)
- [Careers](https://www.bcsprosoft.com/careers/)
- [Support](https://www.bcsprosoft.com/support/)
- [Referral Program](https://www.bcsprosoft.com/bcs-referral/)
- [Contact Us](https://www.bcsprosoft.com/contact/)
# Tips & Tricks #41 – Recording a Cash Sale
By [Taylor Wise](https://blog.bcsprosoft.com/author/taylor-wise) | Aug 5th, 10 | Categories: [Cash Sale](https://blog.bcsprosoft.com/tag/cash-sale), [MAS 90](https://blog.bcsprosoft.com/tag/mas-90), [Tips & Tricks](https://blog.bcsprosoft.com/tag/tips-tricks), [Brian Hanes](https://blog.bcsprosoft.com/tag/brian-hanes), [MAS 200](https://blog.bcsprosoft.com/tag/mas-200), [Pending Update](https://blog.bcsprosoft.com/tag/pending-update)
When over-the-counter sales, commonly known as cash sales, occur, follow these steps:
- Select Accounts Receivable | Main Menu | Invoice Data Entry
- At the Invoice Number field, type in the invoice number followed by “-CA”
\[Alternatively, type -CA in the invoice number field and then click on the “next invoice number” button\]. When the sale is recorded, the Cash Sales account is debited rather than the Accounts Receivable account, and the customer’s balance (if any) is not increased.
- In the Customer No. field
- If the cash sale is for a one-time or temporary customer, type CASH. If you are using divisions, you must enter the division number before the word (e.g., 01-CASH). To print the customer name on the invoice, enter the Customer Name.
- If you want to record the sale in the customer file to track year-to-date sales, enter a valid customer number.
- For one-step invoicing situations, click the Print button to produce an invoice titled CASH SALE INVOICE to give to the customer as a paid receipt.
**Want to view more Tips & Tricks for MAS 90/200? Visit our Tips & Tricks** [**Blog**](http://www.bcsprosoft.com/blog/sage-100/)**.**
## About the Tips & Tricks Series
BCS ProSoft is proud to offer you these Tips & Tricks for MAS 90 and MAS 200. These tips were drawn from our extensive technical support knowledge base as well as from the comprehensive experience or our team. Each tip is outlined in detail, including pictures and or drawings where appropriate. There are a couple of things to note in order to use these tips effectively. All tips are written for Sage MAS 90 and Sage MAS 200 versions 4.1 and higher. Some tips should be used with great care and caution. If you are ever in any doubt as to how to use the information provided, please contact our Award Winning Support Center. [Click here](http://www.bcsprosoft.com/support/) for options on contacting our Support Center.
| [](https://www.bcsprosoft.com/category/rental/) | [View Other Tips & Tricks](http://www.bcsprosoft.com/blog/sage-100/) |  | Follow Us on Twitter |
| --- | --- | --- | --- |
| [](http://www.linkedin.com/ppl/webprofile?vmi=&id=48273840&pvs=pp&authToken=bux9&authType=name&locale=en_US&trk=ppro_viewmore&lnk=vw_pprofile) | [Join us on Linked-In](http://www.linkedin.com/companies/251171) | [](https://blog.bcsprosoft.com/hubfs/Imported_Blog_Media/hatRSS_50X50-May-18-2021-05-47-06-98-PM.png) | [Subscribe to our Feed](http://feeds.feedburner.com/BcsProsoft/Xutx) |
## About the Author
[](https://blog.bcsprosoft.com/hubfs/Imported_Blog_Media/BrianHanes.jpg)
Brian Hanes, Senior Consultant
Brian Hanes is a Senior Consultant for BCS ProSoft with ten years experience working with our clients. Though he now specializes in Sage Abra HRMS and Crystal Reports, Brian started with BCS as a Support Technician, so it is fair to say that he’s “seen it all!” Brian enjoys the challenge of helping his clients squeeze more value out of their software.
The father of two wonderful children, Brian enjoys spending time outdoors with them. He just taught his daughter to ride her bike without training wheels (woohoo!) and Brian and the kids can be found many weekends or evenings riding their skateboards in one of the wonderful San Antonio parks.
Brian and his girlfriend Cindy live near Downtown San Antonio and on weekends, they enjoy walking down to the new Pearl Brewery District and taking in the Farmer’s Market and a leisurely breakfast.
#### Share this post with a friend or coworker!
-
-
-
- [mailto:?subject=Tips%20&%20Tricks%20#41%20–%20Recording%20a%20Cash%20Sale&body=https://blog.bcsprosoft.com/tips-tricks-41-recording-a-cash-sale](mailto:?subject=Tips%20&%20Tricks%20#41%20–%20Recording%20a%20Cash%20Sale&body=https://blog.bcsprosoft.com/tips-tricks-41-recording-a-cash-sale)
### Related posts
[Extend the Functionality of Your Sage Intacct Solution: Learn More at Wednesday Wisdom](https://blog.bcsprosoft.com/extend-the-functionality-of-your-sage-intacct-solution-learn-more-at-wednesday-wisdom)
Mar 24th, 21
[Services Sales Tax Spreads Through States](https://blog.bcsprosoft.com/services-sales-tax-spreads-states)
Feb 8th, 21
[The Best Thing about Sage Intacct Budgeting and Planning? Saying “Goodbye” to Spreadsheet Headaches and Busy Work!](https://blog.bcsprosoft.com/sage-intacct-budgeting-planning-series)
Nov 19th, 20
[Survey Results, Expert Speakers, and Industry Insights – Sage Intacct Hospitality Hangout Has It All](https://blog.bcsprosoft.com/hospitality-hangout)
Sep 17th, 20
[The Sage Intacct Healthcare Hangout is Back!](https://blog.bcsprosoft.com/healthcare-hangout-2)
Sep 15th, 20
[Hurricane Laura – Is Your Business Prepared?](https://blog.bcsprosoft.com/hurricane-laura-is-your-business-prepared)
Aug 26th, 20
This is a search field with an auto-suggest feature attached.
- There are no suggestions because the search field is empty.
### Recent Posts
### Who is BCS ProSoft?
We’re a business technology provider and consulting firm specializing in NetSuite, Deltek and Sage software systems. We’re a Top 30 VAR and ready to get started on your project. Need help? [Let’s talk.](https://www.bcsprosoft.com/contact/)
BCS ProSoft is a leading business management technology provider and professional services firm specializing in Sage, Deltek, and NetSuite ERP systems. Based out of San Antonio, Texas, BCS ProSoft serves more than 1,500 clients from its offices in Houston, Denver, Honolulu, and Monterrey, Mexico.
### **Products**
- [Deltek](https://www.bcsprosoft.com/deltek/)
- [Sage Intacct](https://www.bcsprosoft.com/sage-intacct-overiew/)
- [Sage 100](https://www.bcsprosoft.com/sage-100/cloud/)
- [NetSuite](https://www.bcsprosoft.com/netsuite/)
- [Automated Rental (ARM)](https://www.armsoftware.com/)
### **Company**
- [About Us](https://www.bcsprosoft.com/about/)
- [Industries](https://www.bcsprosoft.com/industries/)
- [Events](https://www.bcsprosoft.com/events/calendar/)
- [Careers](https://www.bcsprosoft.com/careers/)
- [Support](https://www.bcsprosoft.com/support/)
- [Referral Program](https://www.bcsprosoft.com/resource/bcs-referral/)
© Copyright 2008-2021, BCS ProSoft, LLC. All rights reserved. | [Legal](https://www.bcsprosoft.com/legal) | [Privacy Policy](https://www.bcsprosoft.com/privacy/)
- [Facebook](https://www.facebook.com/bcsprosoft)
- [Linkedin](https://www.linkedin.com/company/bcs-prosoft)
- [Twitter](https://twitter.com/bcsprosoft)
- [Email](https://www.bcsprosoft.com/contact/)